Our Transition Management Services are designed to help companies reduce call center management and training costs by transitioning services to reliable, professional and cost effective service providers in India. This effective transition management creates adapted customer service processes that are delivered to you in an offshore model.
The Transition model is structured to minimize business service level inefficiencies during the transition of a process from the customer location to the location in India.
This is done by using structured training methodology to speedily transition key business processes of the customer to India. Leveraging best practices from previous transitions, combined with fast vendor selection, enables more time to be spent on critical transition planning and execution.
The benefits of a dedicated offshore center are clear: sustained knowledge retention, better rate negotiation, speedier ramp-up times for new projects and increased productivity. We fit this description, as we have the experience of working with buyers of third party contact center services and in optimizing solutions from both business and IT perspectives giving you the best transition management there is on offer.
Flatworld's transition management is structured to minimize business service level inefficiencies during the transition of a call center process from the customer’s location to our location in India.
Our Transition Management, staffed with consultants and process specialists, lasts between 1-6 months depending on the size, maturity and integrative capacity of the parent organization.
Our transition management gives rise to a mature four-step transition process that includes:
Each of the four steps yields a tangible result that enhances the success of our transition management and the further implementation of the project. These are:
1. Project planning includes the following steps in the transition process
2. Process definition encompasses the following definition markers
3. The Core issue of Transition Planning covers the following
4. Design verification, the final stage in the Transition process has the following steps to be implemented
Here the feasibility of outsourcing the process and understanding business competencies is studied. Once this has been done pre-analysis is conducted to identify and prioritize processes to be transited. The next step is broken down into the following specifics.
1. Project team Set-up
2. Define Tollgates
3. Communication Plan
4. Sign-off Authority
5. Resource Checklist, A Resource checklist encompassing:
When UTC and its subsidiaries decided to outsource some of their key processes to India, it was quickly seen that this stage of the transition model was crucial. This caused Woods, an outsourcing veteran at Otis Elevator to say; “You cannot underestimate the importance of structuring and defining your processes, putting tools in place to measure the performance of those processes, and having processes in place to improve those processes.”
Thus we have further broken down this stage of the transition process into:
1. As-is Level 3 SIPOC mapping
2. Base lining / Benchmarking
3. Understanding technology interface
4. Detailing adapted processes/Technology
5. Validate FTEs / detail training needs
The blueprint from this analysis is what is used to transit the processes to off shore. This allows validation and adaptation of existing process thereby creating adapted customer service processes that are delivered to an offshore model. The blue print for this stage includes:
1. Site readiness gap analysis Define site readiness checklists (PHTIFQLM)
2. FMEA / Risk mitigation plan
3. Detailing MIS / Reporting requirements
4. Internal sign-off
5. Finalize transition document / Customer sign-off
1. Pilot Monitoring
2. Improvement Areas identified
3. Implement Corrective Action
4. Establish SLAs / Customer sign-off
Strategic reviews and re-considerations to ensure all prior steps match and support the initial outcomes required of the primary aims. This step also ensures that development of a constant enhancement loop by returning to step one and reassessing your aims at regular periods once in operation.
An extensive evaluation process is put into place for the evaluation of the transition process and how successful it really is. Just of a few of the parameters we utilize are:
Our work force management team will implement the following to enable a smooth transition:
Our trainers are experienced contact / call center professionals who will be providing tailor made training modules relevant to the process transition of the contact / call center. Apart from this self-training tutorials will be implemented to consolidate knowledge processes already acquired.
Once the training is over, we still provide on going contact with the trainers in order to shore up the knowledge process.
We are dedicated to implementing a long-term commitment to making your investment a success.
We employ extensive procedures in order to ensure a quality solution for our customers. The quality measures are introduced at every stage in the transition process methodology in order to ensure that the transition process adheres to strict quality standards. During this stage, the entire process solution is evaluated and reevaluated for functionality, load, security, and inter connectivity. We have the required bandwidth and state of the art facilities to allow for smooth transition of important business verticals in the call / contact center industry while staying within the ambit of security and web enabled framework security requirements.
Throughout the process, errors and shortcomings are corrected and re-tested for suitable workability.
Read more about the call center infrastructure at Flatworld.
Find out more about the call center quality process at Flatworld.
Read more about the advantages of outsourcing technical support.
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