Transaction Coordinator Services

Transaction Coordinator Services

From opening escrow to the closing of transactions, our transaction coordinators will ensure quality and accuracy in every step

Are you burdened with several activities to be done for various real estate clients you are serving? Are you overwhelmed with numerous tasks to be done from contact to closure? Then, hire a transaction coordinator from Flatworld Solutions ease up your job. If you are a real estate agent who is finding hard to maintain proper workflow or focus on real estate transaction management, then you can choose to hire a transaction coordinator from specialists like us.

Flatworld Solutions is a leading real estate transaction coordinator services provider. Our skilled and certified transaction coordinators connect with your clients to sort out paper-heavy tasks. They also coordinate with third parties, supervise all transactions, and close the contract on time while ensuring the best client experience.

Services Offerred by Our Transaction Coordinators

As a veteran transaction coordinator services provider, we have served several clients with various requirements over the years. With 20 years of experience in the industry, we have learned what it takes to handle real estate transactions without flaws. Therefore, we offer the following real estate transaction coordinator services -

Title Opening Services

1. Title Opening Services
Opening an escrow and title by selecting an escrow company by sending the purchase agreements once the customers decide to buy and sign the agreement.

Disclosure Preparation Services

2. Disclosure Preparation Services
Completing the legal list of disclosure forms that will be given to buyers before they purchase the property and sign on the document. It can be done in advance or after the agreement is signed.

Addendums Drafting Services

3. Addendums Drafting Services
Drafting additional terms and conditions to the agreement. It also includes adding supplemental terms, omitting current ones or correcting the purchase agreements.

Contingency Management Services

4. Contingency Management Services
Monitoring contingency period from beginning to end and recording buyer's review on the property. Then the reviews will be forwarded for your future references. Once the buyer inspects the property, the contingency period comes to an end when we submit a contingency removal form.

Sales Closing Services

5. Sales Closing Services
Once the buyer has ended the contingency period and decided to purchase the property, we will take care of the transaction and make sure the buyer completes it through escrow. Once the buyer transfers money, the property will be transferred to the buyer's name and then money will be transferred to the seller. Once done, escrow will be closed.

Process Followed by Our Transaction Coordinator

Real estate transaction management is a rambling task that involves communicating with multiple parties, maintaining attention to detail, and closely following up with each member involved in the process. So, FWS believe that dedicating a certified transaction coordinator for each contract will make sure that all activities get completed accurately within a given time frame. Here's a unique workflow that we follow when clients outsource real estate transaction coordinator services to Flatworld Solutions -


01. Client Briefing

Once our clients negotiate prices and sign the service agreement with us, they will brief us about their requirements. The requirements, guidelines and prices will be recorded for future references


02. Gathering Client Needs

When you outsource real estate transaction coordinator services to us, our expert team gets in touch with you to gather exact requirements and know the tasks that you wish to depute


03. Dedicating a Certified Transaction Coordinator

We will assign you a certified transaction coordinator whose knowledge and experience are perfectly inclined to your real estate transaction management requirements


04. Communication with Stake Holders

This transaction coordinator will communicate with stakeholders and precisely examine real estate transaction records, factsheets, and other important transaction records


05. Accurately Completing Paperwork

The transaction summary is formulated, all documents are reviewed, declarations packets are assembled, and the paperwork is nurtured according to the plan


06. Quality Check

Our quality analysis experts will scrutinize the completed documentation at every step of the transaction to ensure accuracy and compliance with federal laws


07. Delivering the Detailed Report to clients

Our transaction coordinator will furnish you a complete report including files required for Internal Revenue Services (IRS) filing

Other Services You Can Benefit From

Why Outsource to Flatworld's Real Estate Transaction Coordinators?

When you outsource real estate transaction coordinator services to Flatworld Solutions, you get access to an expertise of more than 20 years of real estate transaction management. Along with this, there are several other perks that make our clients keep coming back to us -

  • ISO Certified Real Estate Transaction Coordinator Services Provider

    Flatworld Solutions is an ISO 9001:2015 certified real estate transaction coordinator services provider with 20 years of experience in the process of ensuring smooth real estate transactions.

  • High Data Security and Assured Privacy

    As a real estate transaction coordinator company, we respect the confidentiality of data that our clients share with us. All the data is transmitted through a secure FTP channel to the clients. We are an ISO/IEC 27001:2022 certified company and we comply with all national security standards. All our employees and consultants have signed Non-Disclosure agreements. We assure you 100% security on any data. Moreover, our secure cloud servers will have all the back-up data, in case of any system failure.

  • Guaranteed High Quality

    No matter at what scale we work on projects, quality and accuracy of our works stand first in the checklist while delivering the projects. Our QA teams supported by the right tools to ensure the highest quality and accuracy.

  • Affordable Pricing Options

    FWS understands that every business strives to cut down costs and increase the benefits. Our real estate transaction management services pricing is based on the clients' requirements unlike most of our competitors, who have their own packages from which client has to choose from.

  • Highly Trained Team of Transaction Coordinators

    We have 1000+ professionals and transaction management consultants who take care of real estate transaction coordinator services. They are teamed up with separate team leaders to take care of this process and make sure each team works on a single project at a time.

  • Modern Infrastructure

    When you outsource transaction coordinator services to us, you get access to the latest tools and software which are used by our experts. FWS, being the most trusted outsourcing partner of clients, always innovate infrastructure on time so that clients can benefit from it.

  • Faster Turnaround Time

    Having the right process, top-class infrastructure, and expert professionals who can carry out transaction coordinator services at large scale have always made sure that the project is delivered in the fastest turnaround time.

  • High Scalability

    Having a large number of employees and consultants has always come in handy whenever our clients ask to scale up the projects. We are capable of handling projects at large scale. When you hire a transaction coordinator individually, you might face a problem when it comes to scalability.

  • Single Point of Contact

    Constant communication between clients always sets a smooth process throughout the project. Any miscommunication could cost a lot of time and money for both the partners. Since we have learned a lot from the consequences of miscommunication, we have enabled a single point of contact to eradicate them.

  • Round the Clock Customer Support

    Whenever our clients come up with any query regarding their ongoing or already delivered project, our customer support executives are always there to address their concerns 24/7. Since we have clients coming from different time zones, we have multiple teams who keep working 24/7.

Client Success Stories

FWS Provided Inbound Call Center Support Services to a Healthcare Consultant

Provided Inbound Call Center Support Services to a Berlin-based Healthcare Consultant

We coordinated with patients and provided close-knit assistance through inbound call center support. The healthcare client from Berlin was delighted with our support.

Read more
FWS Provided Telecalling Lead Generation Services to a Leading Financial Firm

Provided Telecalling Lead Generation Services to a Leading Financial Firm

The lead quota was achieved by our client backed by our telecalling lead generation services. The client was glad about our team's performance and friendly support.

Read more

Hire Real Estate Transaction Coordinators from Flatworld Solutions


We are a Lead Generation Company which focuses on creating unique and highly targeted business to consumer leads in a variety of industries. We have been using Flatworld Solutions for about 2.5 years for the majority of our heavy lifting work. Anyone who hires Flatworld Solutions can know that they are bringing on a company which will prove to improve the team they already have and will contribute to growth.

Lead Generation Company, CA
More Testimonials »

Many real estate agents try to accomplish transaction tasks by themselves, and occasionally it works without spiraling overhead costs. However, some tasks are forgotten or blacked out by the massive administrative backlogs. This is where we come in. FWS is an ISO certified virtual assistant services company trusted by hundreds of clients across the globe for providing efficient real estate transaction management services. When you outsource real estate transaction coordinator services to Flatworld Solutions, you would not only eliminate huge administrative tasks, but also save costs, expand transparency, lessen documental errors, accomplish activities within deadlines, and continually satisfy your customers.

Contact us to avail the best real estate transaction coordinator services at flexible prices to step up your real estate business calmly.

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Flatworld Solutions

116 Village Blvd, Suite 200, Princeton, NJ 08540


Aeon Towers, J.P. Laurel Avenue, Bajada, Davao 8000

KSS Building, Buhangin Road Cor Olive Street, Davao City 8000

Our Customers

  • Movement Mortgage
  • Alcon
  • ARI
  • Maximus
  • Redwood E-Learning Systems

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