Managing multiple real estate transactions can be overwhelming, even for the most experienced agents. From compliance checks to document tracking, delays and errors often stem from fragmented processes. Then, hire a lean six sigma trained transaction coordinator from Flatworld Solutions to ease your job. If you are a real estate agent who is having a hard time maintaining proper workflow or focus on real estate transaction management, then you can hire a transaction coordinator from specialists like us.

Flatworld Solutions brings over two decades of domain expertise as a trusted partner in real estate transaction coordination. Our certified professionals serve as process owners, liaising with stakeholders, tracking key milestones, and reducing non-value-added activities to ensure transactions close efficiently, accurately, and within timelines.

Services Offerred by Our Transaction Coordinators

As a veteran transaction coordinator services provider, we have served several clients with various requirements over the years. With 20 years of experience in the industry, we have learned what it takes to handle real estate transactions without flaws. Therefore, we offer the following real estate transaction coordinator services -

Title Opening Services

Opening an escrow and title by selecting an escrow company by sending the purchase agreements once the customers decide to buy and sign the agreement.

Disclosure Preparation Services

Completing the legal list of disclosure forms that will be given to buyers before they purchase the property and sign on the document. It can be done in advance or after the agreement is signed

Addendums Drafting Services

Drafting additional terms and conditions to the agreement. It also includes adding supplemental terms, omitting current ones or correcting the purchase agreements.

Contingency Management Services

Monitoring contingency period from beginning to end and recording buyer's review on the property. Then the reviews will be forwarded for your future references. Once the buyer inspects the property, the contingency period comes to an end when we submit a contingency removal form.

Sales Closing Services

Once the buyer has ended the contingency period and decided to purchase the property, we orchestrate every step from post-contingency through final funding and title transfer, ensuring zero delays and full compliance with closing checklists. Once complete, the escrow will be closed.

Process Followed by Our Transaction Coordinator

Real estate transaction management is a rambling task that involves communicating with multiple parties, maintaining attention to detail, and closely following up with each member involved in the process. At Flatworld, we assign dedicated Lean Six Sigma-trained transaction coordinators to each file to ensure every touchpoint is monitored, documented, and aligned to quality benchmarks. Here's a unique workflow that we follow when clients outsource real estate transaction coordinator services to Flatworld Solutions -

Client Briefing

We initiate with a client briefing and Suppliers, Inputs, Process, Outputs, Customers (SIPOC) mapping to align expectations, scope, Service Level Agreements (SLAs), and risk factors.

Gathering Client Needs

We perform a Voice of the Customer (VOC) session to detail pain points, transaction volume, technology preferences, and communication protocols. This helps us tailor our services accordingly.

Dedicating a Certified Transaction Coordinator

We assign a certified transaction coordinator and define measurable Key Performance Indicators (KPIs), including Turnaround Time (TAT), error rate, and stakeholder satisfaction score.

Communication with Stake Holders

This transaction coordinator will communicate with stakeholders and precisely examine real estate transaction records, factsheets, and other important transaction records

Accurately Completing Paperwork

The transaction summary is formulated, all documents are reviewed, declarations packets are assembled, and the paperwork is nurtured according to the plan

Quality Check

Our quality analysis experts will scrutinize the completed documentation at every step of the transaction to ensure accuracy and compliance with federal laws

Delivering the Detailed Report to clients

We submit a consolidated transaction report, Internal Revenue Services (IRS)-ready files, and a post-close summary, including improvement insights, if requested.

Why Outsource to Flatworld's Real Estate Transaction Coordinators?

When you outsource real estate transaction coordinator services to Flatworld Solutions, you get access to an expertise of more than 20 years of real estate transaction management. Along with this, there are several other perks that make our clients keep coming back to us -

ISO Certified Real Estate Transaction Coordinator Services Provider

Flatworld Solutions is an ISO 9001:2015 certified real estate transaction coordinator services provider with 23 years of experience in the process of ensuring smooth real estate transactions.

High Data Security and Assured Privacy

We ensure secure data exchange through the use of encrypted File Transfer Protocol (FTP) and Virtual Private Network (VPN) protocols. All team members sign Non-Disclosure Agreements (NDAs), and client data is stored on redundant cloud systems with restricted access. As an ISO/IEC 27001:2022-certified partner, we uphold global benchmarks in confidentiality and continuity.

Guaranteed High Quality

Our transaction coordinators follow the Design, Measure, Analyze, Improve, and Control (DMAIC) framework to reduce defects and optimize cycle time. Quality Analysis (QA) teams utilize checklists, Pareto analysis, and Root Cause Analysis (RCA) tools to ensure error-free delivery.

Affordable Pricing Options

FWS understands that every business strives to cut down costs and increase the benefits. Our real estate transaction management services pricing is based on the clients' requirements unlike most of our competitors, who have their own packages from which client has to choose from.

Highly Trained Team of Transaction Coordinators

Our 1000+ professionals include National Association of Realtors (NAR)-certified transaction coordinators and project managers trained in Lean practices. Each team is assigned to specific transaction types to ensure domain-specific compliance and efficiency.

Modern Infrastructure

When you outsource transaction coordinator services to us, you get access to the latest tools and software which are used by our experts. FWS, being the most trusted outsourcing partner of clients, always innovate infrastructure on time so that clients can benefit from it.

Faster Turnaround Time

With structured Standard Operating Procedures (SOPs) and workflow optimization, we consistently meet tight timelines—even for high-volume transactions. Turnaround SLAs are tracked using KPIs such as Days-to-Close (DTC).

High Scalability

Having a large number of employees and consultants has always come in handy whenever our clients ask to scale up the projects. We are capable of handling projects at large scale. When you hire a transaction coordinator individually, you might face a problem when it comes to scalability.

Single Point of Contact

Constant communication between clients always sets a smooth process throughout the project. Any miscommunication could cost a lot of time and money for both the partners. Since we have learned a lot from the consequences of miscommunication, we have enabled a single point of contact to eradicate them.

Round the Clock Customer Support

With multi-timezone coverage, our support teams offer 24/7 assistance via email, phone, or client dashboards. All escalations are logged and resolved per SLA to ensure high client satisfaction.

Client Success Stories

Provided Inbound Call Center Support Services to a Berlin-based Healthcare Consultant

We coordinated with patients and provided close-knit assistance through inbound call center support. The healthcare client from Berlin was delighted with our support.

Provided Telecalling Lead Generation Services to a Leading Financial Firm

The lead quota was achieved by our client backed by our telecalling lead generation services. The client was glad about our team's performance and friendly support.

Client Testimonials

We are a Lead Generation Company which focuses on creating unique and highly targeted business to consumer leads in a variety of industries. We have been using Flatworld Solutions for about 2.5 years for the majority of our heavy lifting work. Anyone who hires Flatworld Solutions can know that they are bringing on a company which will prove to improve the team they already have and will contribute to growth.

Manager, Lead Generation Company, CA

More Testimonials

Hire Real Estate Transaction Coordinators from Flatworld Solutions

Managing transaction workflows in-house can quickly become overwhelming, leading to delays, errors, and lost revenue. Flatworld Solutions empowers real estate professionals to eliminate administrative bottlenecks by outsourcing transaction coordination to a certified, scalable, and highly trained team. As an ISO-certified company with 19+

Benefits at a Glance: