Outsource Physical Therapy Transcription Services

Physical Therapy Transcription Services

We have the technology and expertise to transcribe physical therapy sessions accurately even if dictations are overlapping, mispronounced, or unintelligible at rates starting at $4.5 per read

Documenting physical therapy treatment is an essential part of a physical therapist's job. But documentation, at the end of the day, can be a very tedious task for a physical therapist. However, it needs to be carried out precisely for accurate claim submission, continuity of care, and administrative efficiency. Given its criticality, most physical therapists prefer to outsource physical therapy transcription services to third-party partners. Availing the services of a transcription partner makes it easier to maintain quality medical records.

Flatworld Solutions has over 20 years of experience in physical therapy transcription services. Driven by a team of experienced physical therapy transcriptionist, familiar with the terminology, procedures, and medications used in physical therapy, we provide accurate transcripts of consultation notes, follow-up notes, chart notes, procedure notes, and discharge summaries. Our commitment to delivering error-free and timely physical therapy transcription service has made us one of the best physical therapy transcription services providing company for US-based healthcare providers.

Physical Therapy Transcription Services We Offer

We specialize in transcribing all types of physical therapy requirements including its major sub-specialties in the following practice areas -

  1. Transcription for Orthopedic Physical Therapy

    Transcription for Orthopedic Physical Therapy

    Our experts have extensive experience transcribing for orthopedic physical therapy. We have transcribed the dictation of orthopedic doctors on the restoration of the musculoskeletal system which includes tendons, ligaments joints, and bones. Besides transcribing the cause, we have also documented treatment methods as administered by the physical therapist such as strength training, stretching, hot and cold packs, endurance exercises, electrical stimulation, ultrasound and joint mobilization.

  2. Transcription for Geriatric Physical Therapy

    Transcription for Geriatric Physical Therapy

    Our transcriptionists have a lot of experience in transcribing for Geriatric physical therapy needs. We have a dedicated team to transcribe movement treatment for conditions such as cancer, arthritis, osteoporosis, joint replacement, Alzheimer's disease and balance disorders. Our end-to-end geriatric physical therapy transcription service even covers post-treatment conditions such as reduced pain, restored mobility, improved physical limitations and better physical fitness.

  3. Transcription for Neurological Physical Therapy

    Transcription for Neurological Physical Therapy

    Our transcription services for neurological physical therapy focuses on transcribing impairments for neurological conditions such as brain injury, Alzheimer's disease, multiple sclerosis, cerebral palsy, Parkinson's disease, stroke and spinal cord injury. As the treatment aims to bring about the highest level of autonomous function for independent living, we record the diagnosis and recommendations to the minutest details. Some such recommendations we transcribe include adapting to visuals, muscle loss impairments, mobility and several other activities of daily living.

  4. Transcription for Cardiopulmonary Physical Therapy

    Transcription for Cardiopulmonary Physical Therapy

    Cardiovascular and pulmonary physical therapy is done to patients with cardiovascular and pulmonary conditions, such as chronic obstructive pulmonary disease (COPD), heart attacks and pulmonary fibrosis. We have transcribed for these requirements extensively thus assisting therapists specializing in this sub-specialty to document every detail that helps to improve functional independence and increase endurance.

  5. Transcription for Pediatric Physical Therapy

    Transcription for Pediatric Physical Therapy

    Our transcriptionists have wide experience in Pediatric physical therapy transcription services as well. Pediatric physical therapy focuses on the particular needs of infants, toddlers, children and adolescents. With our services, pediatric physical therapists document all problems that inhibit natural movement and learning of a child. Our transcribing services for Physical therapy cover cases such as severe injury, congenital defects, developmental delays, head trauma, genetic disorders (e.g., cerebral palsy), muscle diseases, limb deficiencies, orthopedic disabilities etc.

Aside from the above specialty transcription service, we have also transcribed for vestibular rehabilitation and women's health physical therapy services. While with vestibular rehabilitation we have documented deficiencies in the inner ear that lead to dizziness or vertigo our women's health transcription services has assisted therapists to transcribe treatments on pelvic pain, lymphatic swelling and urinary incontinence.

Our Physical Therapy Transcription Process

As a well-known physical therapy transcription service provider, we follow a well-defined process for physical therapy transcription. Our process consists of the following steps -


01. Receive and Download Dictations

Our clients send us recordings of physical therapy observations and treatments on a digital recorder, smartphone or computers. Every file is downloaded via FTP or a secured channel links. We take care to ensure that voice flow does not snap while downloading. If it does we piece them together seamlessly. Once the download is complete our experts run them to check for clarity and quality. If the files clear the test, they are assigned to a team of transcribers specializing in physical therapy transcription. In case of less clarity, we send them back seeking clarifications.


02. Transcription of Files

Our expert transcriptionists listen to the dictations and type them into texts. This is a time-bound process and is done keeping both speed and quality in mind. We make sure the process doesn't get affected due to the sudden absence of a member. Each file on completion is passed on to the quality check team.


03. Quality Check of Transcribed Files

A completed transcript is scrutinized for a range of common issues such as blanks, misspell words, punctuation, paragraphing and similar-sounding words. All inconsistencies are identified and edited till the transcript becomes 100% accurate. After completion of edits, the file moves to the proofreading stage where a final check for accuracy and client specifications are carried out.


04. EHR Charting

Our experts also specialize in integrating/importing medical transcription records into any EHR/ EMR software system. The objective is to ensure the physical therapist can see the information in the sections they want. Our physical therapist clients prefer our EHR charting services because we do with the speed and accuracy needed to cut down on data entry costs, make the chart more user friendly, and ensure adoption is faster.

Other Services You Can Benefit From

Why Outsource Physical Therapy Transcription Services to FWS?

As a leading physical therapy transcription company, our services provide several benefits to our clients. These include -

  • Low-Cost Service

    We guarantee quality services at a price which none in the market can offer. Alongside, we guarantee full returns for the money you invest in us. Our charge varies based on overall work complexity, specific formatting requirements and turnaround time. We offer different pricing models to suit every budget. At the same time, our pricing structure is fully transparent.

  • Guaranteed Data Security

    We are committed to complete data security. We have several security measures in place to ensure HIPAA compliance. As per HIPAA requirements, we comply with technical safeguards, physical safeguards and administrative safeguards. Some of the security these features include safe and authenticated physical access, data encryptions, and data backup. Besides this we carry out annual audits and assessments, document remediation plans with the help of a HIPAA Compliance officer, ensure HIPAA training of staff and staff member attestation of HIPAA policies,

  • Commitment to Best Quality Standards

    We believe in providing our clients with zero error copy. To guarantee this we carry our 2 rounds of quality check. In the first round, senior transcriptionists run through the content the transcript to spot errors. All errors common to physical therapy transcription are corrected and the copy is sent for a final round of review. This is the copy proof round where transcriptionists with a minimum of 5 years of experience review the copy for mistakes and adherence to client guidelines.

  • Expert Transcriptionists

    We assign your needs only to experienced transcriptionists. We hire professionals with profound experience in transcribing medical reports, office visit notes, summaries, and miscellaneous medical documents from recorded messages. Besides ensuring they are familiar with medical jargon and abbreviations we also test them for proper grammar, spelling and sentence structure. Yet another testing parameter is the speed of reviewing documents for quality assurance and precision. Our transcriptionists possess certification in a medical transcription (CMT) and are proficient with EHR, Microsoft Office and speech recognition software.

  • Standard and Guaranteed Turnaround Times

    Physical therapy is a time-bound treatment process with a lot of periodic evaluations. Each patient requires unique and comprehensive movement evaluations which makes physical therapy transcription very demanding. We at Flatworld Solutions follow a definite process to make sure all physical therapy transcription requirements no matter how complex and time taking are submitted on time. With our services, physical therapists have the option of choosing from a range of delivery options which can be as early as 2 hours to a maximum of 24 hours.

  • EHR/EMR Integration

    We specialize in various levels of EMR integration. Be it Newgen, EPIC, eClinical Works, Centricity etc. our EMR specialists have the all-round experience to personalize your EMR integration needs. As experts, they have end-to-end knowledge of EMR integration and can integrate transcribed notes to any EMR for improvement of practice.

  • Scalability and Flexibility

    We offer a highly scalable and flexible team for your needs. As a result, our clients can adapt to capacity, systems, and availability over time based on the response to actual or anticipated changes. This has helped our clients avail the best of growth opportunities, without having to bother about expansion or upgrades. At the same time, our clients have been able to keep full control over costs.

Client Success Stories

FWS Provided Teleradiology Services to a Medical Imaging Company in Fremont

Flatworld Provided Teleradiology Services to a Medical Imaging Company in Fremont

A well-known California-based medical imaging firm needed the support of a teleradiology service provider. Our team of teleradiologists demonstrated the ability to handle a high volume of teleradiology needs.

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FWS Used EHR Software to Digitize Data & Provide Accurate Rehabilitation Transcription Reports to a Leading Hospital

Flatworld Helped a Leading Medical Foundation Move to a New EHR Software by Providing Rehabilitation Transcription Services

Read the detailed case study to know how Flatworld Solutions rendered rehabilitation transcription services and migrated the client's medical data to the new EHR software.

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Outsource Physical Therapy Transcription Services to Flatworld Solutions


Thanks, as always, for the AMAZING work! I'm especially impressed at the thyroid ultrasound report with all the TI-RADS scoring, I can't believe you understood all that and typed it so well! You are all incredible. Thanks again.

Owner, Diagnostic Care, USA More Testimonials »

Flatworld Solutions has over 20 years of experience in physical transcription services. We have over the years developed a sophisticated approach to deliver fast, reliable, and cost-effective medical transcription services to our clients. Our clients, which includes independent practices, clinics and large hospitals, have banked on our customized physical transcription services to gain on expenses and efficiency.

If you are looking to outsource physical therapy transcription services to India, please contact us now. We will get back to you within 24 hours.

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Flatworld Solutions

116 Village Blvd, Suite 200, Princeton, NJ 08540


Aeon Towers, J.P. Laurel Avenue, Bajada, Davao 8000

KSS Building, Buhangin Road Cor Olive Street, Davao City 8000

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