Outsource Medical Document Scanning Services

Medical Document Scanning Services

Using data capture technology, we scan the medical records to digitize the data with precision for migrating into EHR for local and global sharing starting at $4 per reading

Transparency in patient care is when medical records are accessible to patents and healthcare professionals via an Electronic Health Record (EHR). As the global healthcare system moved closer to the paperless system, there came a strong demand for bulk digitization of medical records. The obvious solution was medical document scanning services. Unfortunately, it is expensive to own a document scanning tool or hiring FTE to more large-scale records into EHR, filing claims, and enhance the coordination of treatment plans. Therefore, the best solution is to outsource medical document scanning services to Flatworld Solutions.

In the last 20 years, we have seen several challenges faced by healthcare organizations because of the paper-heavy processing of health records. This method was cumbersome, time-consuming, and costly. Therefore, we devised medical documents scanning services that proved to be efficient at accelerating diagnosis and treatment as all backend tasks are automatically taken care of from our end. We have medical scanning experts who are acquainted with data capture technology to finish migrating the data with agility and accuracy.

Medical Document Scanning Services We Offer

Over the last 20 years, Flatworld has been touted as a top provider of medical document scanning services. We still claim the title of best medical document scanning service providing company because of durable service that has brought numerous benefits to our client. Our document scanning services include -

  1. Medical Document Scanning

    Medical Document Scanning

    When you are inundated with patient appointments and walk-ins, it may be difficult to add medical document scanning to your busy calendar. The high-volume of unprocessed medical records end up as a heap that keeps you tied up. This will gradually impact patient care and more bottleneck at the backend of your practice. So by leaving your medical document to scanning needs to us, you can get your patient's records moved onto EHR with speed and accuracy as we use OCR software to enhance the pace and accuracy of the process.

  2. OCR Conversion of Medical Document

    OCR Conversion of Medical Document

    Document scanning or converting paper documents to EMR is only the tip of the iceberg because there is an entire list of tasks we do to improve the accessibility of your patient records across document reading software. We can also scan your digital documents saved on MS Word, MS Excel, and other PDF readers to any EMR software of your choice. Additionally, we complete the task of converting paper documents to EMR at a large scale while keeping the costs in check.

  3. Medical Record Indexing

    Medical Record Indexing

    We prepare your patient's medical records so that they can quickly be searched and retrieved from EHR using fewer keywords and search strings. This may not be important if you're seeing fewer patients per year, but if your patient count is in hundreds, indexing will save the time and effort needed to pull up records with speed. We can also train your staff to operate the indexed system for increasing the pace of document creation, editing, and deletion.

  4. Medical Record Storage

    Medical Record Storage

    Sometimes you may not prefer all the data to be stored on the Cloud. You may want it moved into a CD, DVD, USB drive, and so on. If so, we'll have it prepared for seamless sharing. Our team can enable you to have a robust EHR in case you need.

Medical Document Scanning Process We Follow

Flatworld Solutions has over 20 years of experience in medical document scanning. We follow a sophisticated approach to scan medical records using OCR tools at record speed. Our tremendous expertise in billing software has accelerated diagnosis and patient care. Outsourcing medical document scanning services is simple involving the following steps -

We will connect with clients through an appointment and capture their specialized document scanning needs
Our team will create a list of deliverables and determine all existing challenges and design a custom workflow to accomplish delivery of results within the stipulated time
After a thorough evaluation of the requirement, we will provide a free estimate
After signing the SLA, we will form a team and have them sign the NDA
Upon completing document scanning and segmentation, we ensure the correctness of the mapping
We provide weekly, monthly, and quarterly report summarizing our activities

Other Healthcare Support Services You May Benefit From

Why Outsource Medical Document Scanning Services?

Here are several reasons why it makes a big difference to your practice when you outsource medical document scanning services -

  • Cost & Time Savings

    We honor our commitment to our clients when it comes to cost and timeliness. Our rates for medical document scanning services are reasonable and you will have further options to customize the services. Our workflow is optimized for speedy document scanning so you won't have to reschedule your functions.

  • Secure Data Management

    We always follow the best data security protocols to ensure that your data is safe and compliant with the ISO/IEC 27001:2022.

  • • ISO Certified Billing Services Provider

    Flatworld is an ISO 9001:2015 certified medical document scanning service provider. Our compliance with the ISO standard and HIPAA makes us one the best service providers you can count upon.

  • Comprehensive Software Expertise

    We have deep experience in medical document scanning especially when it comes to using OCR technology and software for data capturing.

  • Expert Professionals

    As a leading medical document scanning company, we possess decades of cumulative experience in medical document scanning. Our team includes certified document scanning expert.

  • Updates Based on Latest Guidelines

    We adhere to the HIPAA framework and ensure conformity to the checklist of mandatory compliance.

  • Round-the-clock Support

    We have teams working round the clock to help our clients using call center technology. We can be reached by phone, email, or webchat.

  • Scalable Services

    The medical document scanning is scalable solutions. If you are facing a surge in the documentation, we'd be glad to increase the number of resources to accelerate the project.

Client Success Stories

FWS Provided Accounts Receivable & Full-service Billing Service for an Emergency Medical Practice

FWS Provided Accounts Receivable & Full-service Billing Service for an Emergency Medical Practice

We enhanced revenue generation for an emergency care hospital by undertaking its medical billing tasks to lower the overhead costs. We successfully shrank AR days from 34 to 20 days.

Read more
FWS Provided Medical Billing and Accounts Receivable Management Assistance to a US Client

FWS Provided Medical Billing and Accounts Receivable Management Assistance to a US Client

We helped a US based clinic by lowering its AR days were from 34 to 23 days. In just 6 months we increase the collections from 53% to 61%.

Read more

Outsource Medical Document Scanning Software to Flatworld Solutions


Justin, I just wanted to say thanks for doing such a great job with my pre-writing and jellybeans. I am very satisfied with your work and feel that it has been getting better and better. It has helped me immensely and I appreciate it.

Thyroid and Endocrine Specialists, Houston
More Testimonials »

Our expertise in providing medical document scanning dates back to 20 years. We have automated most of the medical document scanning processes with well-integrated RCM and EHR for speedier patient management. In as many ways possible, we have helped our clients to avoid splurging money and effort on hiring full-time professionals and paying emoluments. Our commitment to ensuring the best standards in healthcare billing is constantly lauded by clients worldwide. Today, we reigned as the best among all medical document scanning companies in the world for quality of work and speed.

Get in touch with us to know more about our medical document scanning services.

Contact Us


Decide in 24 hours whether outsourcing will work for you.

Important Information: We are an offshore firm. All design calculations/permit drawings and submissions are required to comply with your country/region submission norms. Ensure that you have a Professional Engineer to advise and guide on these norms.

Important Note: For all CNC Services: You are required to provide accurate details of the shop floor, tool setup, machine availability and control systems. We base our calculations and drawings based on this input. We deal exclusively with(names of tools).

Ok, Got it.

Read our Privacy Policy.

Info Email


Flatworld Solutions

116 Village Blvd, Suite 200, Princeton, NJ 08540


Aeon Towers, J.P. Laurel Avenue, Bajada, Davao 8000

KSS Building, Buhangin Road Cor Olive Street, Davao City 8000

Our Customers

  • Movement Mortgage
  • Alcon
  • ARI
  • Maximus
  • Redwood E-Learning Systems

AHIMA Healthcare Convention 2016 Read More