Ensure effective and efficient management of records that contain all your crucial data by outsourcing records management to Flatworld at cost-effective rates starting at $6/hour
Are you on the lookout for a professional team that will sort, compile, and manage your documentation and enable you to have complete control of all your records? Look no further. We, at Flatworld Solutions, lauded for being the largest records management company, ascertain that all documentation is systematically arranged for audits, checks, and other compliances. Entries in the form of soft copies are a convenient form of maintenance and accessibility compared to physical records management system. This not only saves storage space but allows you to access the information on-the-go.
Records Management Services We offer
Over the last decade and a half, Flatworld Solutions has established itself in offering its support and services to records and information management. It is reputed for being the leading records management service provider not only in India but also across several countries across the world.
Listed below are the support and services we offer -
Records Information Management
File maintenance and record-keeping is a crucial aspect of managing diverse information. We deal with implicit filing and records management. We sort and organize all records in a manner that makes it easy to draw- out and evaluate. We help organize it in a meaningful manner thus making it readily accessible and available to assist with your audits, research, and/ or your perusal. Our team thus ensures that all your records are arranged in a simplified way. All physical and electronic information management is carried out in a predetermined manner based on the criteria provided by you.
Record Maintenance Software
Depending on the categorization we get creative with the arrangement. We provide cloud-based records management, via remote assistance, wherein records from "the cloud" are acquired, sorted, and maintained by our team. We use EDRMS to facilitate the selection, sorting, and storage/ disposal of an assorted range of documents and records both physical and digital. As per convenience, we opt for SharePoint or Objective EDRMS.
ISO 15489 Information and Documentation Records Management
We follow the ISO 15489 global standard for a comprehensive assessment of complete and partial records management programs. It captures, manages, and provides access to records.
Our electronic record-keeping system is flawless. All documentation is meticulously contained in secure records management storage facilities. Every file and folder is password protected. We ensure that all work is delegated to authorized personnel only for the handling of all sensitive data and documents.
Legal Record Storage
Our systematic management system is available for storage of all office record management. This includes confidential data, company activities, client files, deeds, certificates, wills, closed matters, contract ad mortgage files. Thus we can be called on for legal records management.
Physical File Management System
All hardcopies documents stored at our facility are barcoded. In case you need any folders, they are scanned and retrieved. These are then securely delivered to your location. Once done with the file we can be contacted for it to be collected and returned for storage at our depository. Our facilities are under surveillance and entry is restricted without permission.
Elimination of Physical Records
Any physical documentation handed over to us is destroyed, shredded, and eliminated in confidence. All shredded bits are then recycled. Items such as films, x-rays, and computed storage hardware are incinerated to ensure the destruction of data. We eliminated data is written up in an agreement, signed, and sent across to ensure that we no longer possess any of your records. Destruction ensures freeing of space and de-cluttering of invalid data/ information that I no longer relevant.
Our team ensures that all the work is carried out in a manner that simplifies client needs giving them complete control of records. We see that all arrangements of files and records are secure, easy to draw out, and rightfully placed.
Archives and Records Management
We have a complete electronic document records management database system that'll enable you to easily assessable and retrieval. We undertake complete filing and storage of records. All office files and records management are done articulately.
You will be provided with a link to our online tracking system where you can check the status of your data records management being implemented by us. If you detect any issues during the entry process they are immediately verified and taken care of by our team.
Why Does Your Business Require Efficient Records Management?
A document record management system is vital for the smooth functioning of any organization. Management of records enables it to be stored for usage, easy retrieval, archival, and/ or subsequent elimination. It generates transparency and is a means of evidence of tasks and activities undertaken by a company/ organization. A digital record-keeping system needs to be implemented for easy access/ retrieval of data. Managing paper records is a tedious process as it involves a lot of storage. For organizations that deal with copious amounts of data, record management is a must. It allows easy access to relevant information without wasting time that would go into searching physical records. It also simplifies research.
Having a robust record-keeping and performance management system in place will help you with the monitoring, evaluating, and management of all your organizational processes. We also help you in personnel records management which is important as it gives you complete details of every employee that has served your company/ institute. All important documents if not stored and haphazardly handled can be easily misplaced or worse grants access to the wrong people. Entrusting us with your records management services will help you save on labor, operational costs, technological costs as well as the cost of storage. We combine and follow best practices when it comes to record management.
Industries We Serve
We can be approached for not only an electronic records management system but also to assist with the physical document management system. The sectors that we cater to are diverse. We thus extend our help to provide the following (not limited to) -
Army records information management system for your country
Police record management system
Office record management that enables you to have every task/ project documented systematically
HR files record management
Federal records management
Air force records information management system
Enterprise records management
Government records management
Healthcare records management
Our Records Management Process
We go about our records management service is the following manner -
01. Understanding Client Requirement
We consult with your team and understand the magnitude of the work that needs to be undertaken
02. Record Sorting/Elimination
All recorded are grouped/ sorted as per client request. Any data that needs to be destroyed is done so in a secure manner
03. Record Organization
All records are arranged and maintained for some time of your choosing
04. Final Validation
Our control team perform quality checks ensuring meticulous organization as per provided criteria
05. Transfer of Records/ Record Storage
All categorized records are password protected and sent in the requested file format opted by the client. For storage, our online record repository link is provided for you to access as and when required. Any physical storage of data by us requires you to submit a request for the said records
You can reach out to our executives online for technical assistance and customer support. Our services can be availed worldwide across all time zones. Our team can be contacted via chat, phone, e-mail, or across our social media platforms 24/7 throughout the year to set you up with on-site consults, for sending across free quotes, and for any sort of assistance/ information on records compilations.
ISO 15489 Records Management
We comply with the global standard rules for record management.
Our team has developed a filing system in records management that is articulate and serves as per client requirements.
With our flawless services you are provided with complete assistance to all you document storage and management demands.
Irrespective of the country you are based in, with your permission, all your software can be remotely accessed by experts in records management and information technology.
With our perfectly developed workflow and efficient handling we are focused on providing you with precise electronic document records management systems.
All records management plans and packages are customized as per the client's needs. We do not distinguish between clients based on the magnitude of the work we are handed over and strive to serve everyone equally as well as to the best of our ability.
We securely transfer all electronic records in the formats as requested by our clients.
We provide you with a single point of contact that will be in-charge and will inform you of the progress related to your records management compilations.
Documents Archive Management
Entrust us to develop a perfect relationship between records and archives. We perfectly maintain all electronic records archives. This can then be accessed/ requested by you at any moment in the future.
We ensure that all tasks undertaken are delivered well within the given deadline.
Client Success Stories
Flatworld Solutions Provided Online Data Entry Services to Kansas-based Body Jewelry Client
A Kansas-based clothing retailer approached Flatworld Solutions for outsourcing online data entry services. The client wanted a virtual assistant for efficient data entry.
Outsource Record Management System Services to Flatworld Solutions
Outsource your online records management needs of storage of documents and records to Flatworld Solutions. Handing over your document control and records management requirements to our team will give you the respite from tedious sorting and filing work. It will also spare you the time, funds, and resources that'll go into recruiting and training people for putting together a records management department. Opting for a team such as ours will provide you with experts who delve into precise digitalization, compilation, and storage of records. This will also save you the space that would have to be assigned to bulky paperwork storage. We can be contacted for all enterprise content and record management irrespective of where you are based. All work undertaken by us is done so in the stipulated timeframe. Our expertise over this industry can be attributed to our high-quality services of achieving 99.9% accuracy by our professionals. We can be fully trusted with all of our dealings. We have a very high success rate of completing all our work in a manner appealing to our clients.
Look no further! Your wait ends here. Outsource record keeping and management services to us for systematic records and archives of all documentation. You can reach out to us for total records and information management concerning any of your queries, doubts, and qualms at any given time. Our team can be approached for help on all future legal data entry updates and incorporation of new information to existing records.
Get in touch with Flatworld Solutions today as we provide you with an implicit digital records management system. We are the largest document storage companies and can be immediately contacted without any hesitations for free quotations. Choose us amongst all data and records management companies available online and be assured of complete records management solutions.