High-quality Document Digitization Services
Our document digitization services use advanced OCR capabilities to streamline data management, converting millions of hard copies into easily accessible digital formats.
Managing paper-based information can lead to record mismanagement and hinder strategic decision-making. As a leading document digitization company, we address these issues through a comprehensive range of solutions. They empower data-sensitive organizations to transition seamlessly to a paperless environment, ensuring their valuable information is securely stored, retrieved, updated, cloned, shared, and accessed when needed.
We use Optical Character Recognition (OCR) and Intelligent Character Recognition (ICR) modes to ensure fast and accurate conversions. Our digital document services accommodate multiple and batch document scanning, facilitating digitization of large volumes of documents in a single process. This capability was demonstrated in a recent project where we efficiently digitized over 1,000 PDF files comprising more than 50,000 data pages.
Quality control is integral to our services. We employ post-scan image enhancement options such as deskew, despeckle, and crop image to ensure your digital documents are of the highest standard. Document storage and retrieval is streamlined with automatic file naming, auto filing, and indexing. We also support various export image formats including TIFF, PNG, JPG, BMP, and PDF, ensuring platform compatibility and maximizing the value of digitized documents. Additionally, our advanced Automatic Data Capture feature uses barcode and AI techniques to identify and capture valuable information from your documents, converting them into highly structured, searchable data.
Transform your business operations into a truly paperless and efficient system. Explore our services to digitize documents within 8-24h, save up to 60% costs, and achieve 99% accuracy.
Document Digitization Services We Offer
Our data digitization services offer high-speed OCR/ICR scanning, automatic file naming and auto filing, support for multiple export image formats, and advanced data capture. These features provide a streamlined solution for transforming your physical documents into easily retrievable digital files
Document management
Featuring centralized digital storage, sophisticated access controls, version tracking, and audit logs, this service enhances the security, organization, and accessibility of your digitized documents while promoting collaboration and regulatory compliance.
Indexing and image tagging
Our services employ advanced algorithms for precise tagging, support diverse metadata types for comprehensive indexing, utilize AI-powered automation to handle large-scale projects, and offer seamless platform integration, ensuring your digital documents are organized and readily retrievable.
Forms processing services
We employ intelligent form recognition, validation checks, multi-format support, and customizable output formats. These features streamline data extraction, enhance data accuracy, allow processing of diverse form types, and provide flexible data presentation.
Transaction processing services
We employ advanced data capture techniques, automated validation processes, secure data encryption, and seamless system integration, ensuring accurate, efficient, and secure processing of transactional data embedded in your document.
Survey processing services
As experts in data handling, we are proficient in managing large-scale survey processing. From digitizing paper surveys to extracting and analyzing data, our survey processing services deliver valuable insights, enabling data-driven decision-making for your organization.
Types of Documents We Digitize
As a data digitization services provider, we have state-of-the-art scanning equipment and skilled professionals. This allows us to digitize the following documents, preserving every detail and delivering digitized documents that meet the highest quality standards -
Paper document
We employ high-quality scanning technology and OCR software to digitize paper documents, converting them into searchable and editable digital formats while maintaining the integrity of the original content.
Large format
Our specialized large-format scanning equipment enables us to digitize oversized documents with precision and accuracy, capturing intricate details and preserving the original dimensions to deliver high-resolution digital reproductions.
Microfilm and Microfiche
Utilizing state-of-the-art microfilm and microfiche scanners, we convert microfilm and microfiche records into digital images, providing easy access and enhanced readability of historical or archived documents.
Books
With our non-destructive book scanning technology, we carefully digitize books while ensuring gentle handling to preserve the bindings and structure and produce clear and legible digital copies.
Newspapers and Magazines
Our advanced newspaper and magazine scanning solutions capture even the smallest text and images, transforming delicate publications into digital formats, making them easily accessible and searchable.
Photo and Films
Through high-resolution photo and film scanning, we bring images to life in digital form, ensuring color accuracy and image clarity while preserving precious memories and historical visual records
Technical manuals
Our expertise in technical manual digitization involves capturing detailed graphics, illustrations, and text, and delivering digitized manuals that are user-friendly and optimized for electronic use.
Aperture cards
Using specialized aperture card scanners, we convert aperture cards into digital formats, providing convenient access and facilitating data retrieval for engineering and architectural projects.
Comprehensive Offshoring Solutions for Document Digitization
As a leading document digitization company, we harness advanced AI/ML, OCR/ICR technologies, and secure data encryption to deliver high-quality digitization at competitive prices. Our adherence to global standards, combined with cost-effectiveness, makes us an ideal choice for businesses seeking efficient offshoring solutions for their document digitization needs.
Offshore Document Digitization: With our advanced technology, secure practices, and competitive pricing, we deliver top-notch, cost-effective digitization solutions, making us your ideal partner in document digitization.
Overseas Document Digitization: Our robust digital infrastructure, adherence to global standards, and regional compliance make us locally relevant and globally competent as an overseas solutions provider.
Remote Document Digitization: Leveraging our remote capabilities such as cloud-based storage and secure VPN access, we provide seamless remote document digitization. These features enable secure access and management of your digitized documents from anywhere, anytime.
Online Document Digitization: Employing barcode, zonal OCR, and AI algorithms, we efficiently digitize documents; our intuitive, user-friendly interface allows for easy document management and retrieval.
Process We Follow for Document Digitization
Experience a seamless and efficient document digitization process with our comprehensive data digitization services. Our process is illustrated below -
Identifying Customer Needs
At the onset, we take the time to understand your unique needs for document digitization. We gather details about your specific document types, volumes, and preferred digital formats, enabling us to provide a tailored service that suits you best.
Document Alignment
We meticulously align your physical documents to ensure optimal scanning accuracy. Our attention to detail in maintaining straight edges and proper positioning helps to minimize distortions, delivering a high-quality digital output.
Document Scanning
In our process, we use high-resolution scanners to produce clear and legible digital reproductions. Our use of OCR technology further enhances this by converting scanned images into editable and searchable text.
Digital Format Transfer
We convert your scanned documents into various digital formats, such as PDF, DOC, TIFF, and JPEG. This process ensures easy data transfer and compatibility with diverse digital platforms.
Document Indexing
Our team enhances the organization of your files by tagging them with relevant metadata for improved searchability. We categorize your files based on date, type, keywords, etc., streamlining the retrieval process.
Document Storing
We provide secure and scalable cloud-based storage solutions, ensuring your digitized documents are easily accessible from any location. Our storage solutions offer both security and convenience for your document management needs.
Final Quality Check
Finally, we conduct a thorough quality assurance check to validate the accuracy and completeness of our digitization process. We review every document for potential errors, ensuring we deliver top-notch, error-free digitized documents.
Why Outsource Document Digitization Services to Us?
Cost reduction, faster turnaround, high accuracy, data security, and expertise are few factors that set us apart as a document digitization company -
Cost reduction
Our document digitization solutions are designed to deliver substantial cost savings of up to 40%. We optimize your budget and operational expenses without compromising on quality.
Experience and Expertise
Benefit from our 22 years of experience, where we have successfully provided digitization services to a diverse base of 500+ clients. Our 350+ data management experts handle large-scale digitization projects, guaranteeing error-free results.
Quality and Accuracy
We achieve high-quality, 99% accurate document digitization through advanced OCR technology, rigorous quality control checks, and data validation processes.
Data security
Our robust data security measures include a secure CISCO VPN Tunnel, Cisco® Intelligent switches, and Cisco® PIX® Firewall. They ensure comprehensive protection against unauthorized access.
Data entry formats
Our data entry experts are proficient in a wide range of input and output data entry formats, which equips them to offer seamless data conversion and compatibility with the specific requirements of global organizations.
Scalability and Timely Delivery
The cloud allows us to manage large volumes of digitized documents without the constraints of physical storage space. It also enables us to perform bulk processing and scanning simultaneously, speeding up digitization and reducing TAT to 8-24h.
Technology and Tools
Leveraging advanced AI/ML, high-resolution scanners, and OCR/ICR, we ensure high-quality digitization and accurate image and text recognition.
Customer Support
Our dedicated support team is available 24/7 to address client queries. We also have a robust ticketing system in place for tracking and managing customer requests efficiently.
Industries We Serve
We offer services tailored to your industry needs, enabling you to swiftly convert your physical documents into accessible digital formats. Our services ensure accurate conversion while maintaining the original format and layout, for industries ranging from healthcare to finance and education.
1
Education
We provide digitization services for educational institutions, transforming textbooks, research papers, and administrative documents into accessible digital formats.
2
Federal Government
We offer document digitization for federal government agencies, aiding in efficient data management, improved accessibility, and secure storage of sensitive documents
3
Finance
We digitize financial documents such as invoices, tax forms, and transaction records, enabling financial institutions to streamline their operations and improve audit readiness.
4
Historical
We aid in the preservation of historical documents and artifacts through high-quality digitization, ensuring they can be shared and studied for generations to come.
5
HR/Personnel
We provide digitization services for insurance companies, transforming policy documents, claims forms, and customer records into digital formats for efficient processing.
6
Legal & Corporate
We offer document digitization to law firms and corporations, aiding in efficient data management, improved accessibility, and secure storage of legal documents.
7
Media & Publishing
We provide digitization services for media and publishing companies, transforming manuscripts, images, and other media into digital formats for easy distribution and archiving.
8
Medical
We digitize medical records and other healthcare documents, enabling healthcare providers to streamline their operations and improve patient care
9
State & Local Governments
We offer document digitization for state and local government agencies, aiding in efficient data management, improved accessibility, and secure storage of sensitive documents
10
Utility Companies
We provide digitization services for utility companies, transforming bills, maintenance records, and customer documents into digital formats, facilitating efficient operations and improved customer service
11
Hospitality
We offer document digitization for the hospitality industry, converting guest records, booking forms, and operational documents into digital formats for easy access and improved service delivery.
Benefits of Our Document Digitization Services
We promote sustainability by reducing paper dependency, thus aligning with global environmental initiatives. We intend to foster better collaboration within teams as digital documents can be shared and accessed simultaneously by multiple users, regardless of geographic locations.
Easy storage, retrieval, and editing:A cloud-based document management system (DMS) provides unlimited storage for digitized documents, accessible from anywhere.
Easy to duplicate: We use automated backup systems that regularly create copies of all digitized documents. These systems run on a schedule, duplicating files without any manual intervention.
Faster access: Documents are indexed with relevant metadata and advanced search algorithms quickly find documents. Cloud technology allows instant access from anywhere.
Easy to transport and share: Digital files can be easily transported and shared via email, cloud storage, or other digital transfer methods.
Compatible with various forms of digitalized data transfer: Our digitized documents can be shared via cloud platforms, allowing multi-user access and collaboration. File Transfer Protocol also facilitates transfer of large files or document batches.
Additional Services You Can Benefit From
Our reliable data entry services offer accurate and timely data input, ensuring error-free digitization of various documents, ranging from forms and invoices to surveys and catalogs, streamlining your data management processes.
Experience seamless data transformation with our expert data conversion services, where we efficiently convert data between different formats, enabling easy access and compatibility across diverse platforms.
Our skilled data processing team ensures efficient data analysis, validation, and organization, empowering your business with valuable insights and improving decision-making processes.
Unlock the potential of our OCR services, as we employ innovative technology to convert scanned images into editable and searchable text, enhancing data accessibility and data-driven productivity.
With our meticulous catalog processing service, we ensure accurate and up-to-date product information, optimizing your e-commerce operations for enhanced customer experience and increased sales.
Transform your printed materials into user-friendly digital eBooks with our professional eBook conversion services, providing seamless access and compatibility on various digital devices, enhancing reading convenience for your audience.
Client Success Stories
Provided XML Conversion Services to an Academic Publisher in Record Time
The client, an academic publisher from Norway, contacted Flatworld Solutions for XML conversion services. We converted 100,000 pages into XML format within a short span of 3 months.
Read More
Provided Cost-effective Data Extraction Services to Leading Management Consulting Firm
A management consulting firm based in New Zealand contacted Flatworld Solutions to create detailed business profiles of potential clients. We delivered over one hundred profiles/day and helped the client achieve cost efficiency.
Read More
Outsource Document Digitization Services to Us
Our reputation for reliability and scalability ensures that we cater to your diverse business needs. We deliver tailored record digitization services that guarantee savings of up to 40% compared to in-house operations. We have 24/7 support and advanced software that ensures scalability, seamless operations, and timely delivery of digitized data. Our data security measures ensure zero data breaches or losses due to power, network, or server issues. Hence, you can rest assured about your data’s integrity and confidentiality.
We have professionals that not only ensure data integrity but also deliver high-quality and efficient digitization services. Experience easy accessibility with our systematic document management, empowering authorized personnel to retrieve and share files with ease. Choose us to streamline your processes, enhance productivity, and strengthen your digital transformation initiatives. Take the first step toward optimized data management by partnering with us today.
FAQs
Avail best-in-class services at affordable rates
Our Customers
Case Studies
-
FWS Enabled A US-based Funding Company to Streamline Lead Data on Zoho
-
Streamlining Purchase Order Processing for a Leading IT Solutions Provider
-
Flatworld Provided Data Extraction for a Management Consulting Firm
-
Flatworld Solutions Provided Online Data Entry Services to Kansas-based Body Jewelry Client
-
Flatworld Solutions Provided Data Research and Extraction Services to an App-based Nightlife Aggregato
USA
Flatworld Solutions
116 Village Blvd, Suite 200, Princeton, NJ 08540
PHILIPPINES
Aeon Towers, J.P. Laurel Avenue, Bajada, Davao 8000
KSS Building, Buhangin Road Cor Olive Street, Davao City 8000
INDIA
Survey No.11, 3rd Floor, Indraprastha, Gubbi Cross, 81,
Hennur Bagalur Main Rd, Kuvempu Layout, Kothanur, Bengaluru, Karnataka 560077