Are you able to optimize your operating costs and working capital? Struggling to transform your accounts payable process to create greater value for your business? Develop and maintain your relationships with vendors, determine potential cost-saving areas, and increase your organization's agility with our accounts payable services.
We are a leading accounts payable services company offering customized process automation for document management, transaction management, exception resolution, elimination of duplication, and disbursement-related services. Comply with regulatory policies and revolutionize your payment activities with our customized services.
Accounts Payable Services We Offer
Managing accounts payable processes requires the right bandwidth, automation software, and ample time, considering the complexity associated with it. We provide a comprehensive range of accounts payable outsourcing services including:
Matching Invoices with Purchase Orders
We help with things like comparing and linking a supplier invoice to the underlying data on which the total cost is based, i.e., a goods delivery receipt and purchase order or contract. This is usually complex and time-consuming, but our professionals can get this job done for you at high-quality.
Processing Purchase Orders
We process your purchase orders, right from creation through to order approval, dispatch, invoicing, delivery, and closure. We include quality checks, budget checks, contract management, and more.
Processing Debit Memos
We help with processing debit memos when, for example, a client has been undercharged due to a sales tax or pricing error. We create debit memo requests, remove billing blocks, execute billing, and perform system integration of debit memo processing.
Processing Standard Pricing Information
We can help with standard pricing information processing for any of your requirements.
Preparation and Processing of AR Aging Reports
We create custom and comprehensive accounts receivable (AR) aging reports that accurately list out all unpaid customer invoices as well as unused credit memos by date ranges. With our aging report, you can efficiently determine which customers haven't yet paid and taken appropriate action.
Processing of Monthly AP Ledgers
We provide expert and reliable processing of your monthly AP ledgers. Our team has successfully created numerous monthly AP ledgers for clients across the world.
Processing of Monthly Sales Tax
We can help you determine your monthly sales tax amount after considering various factors like total revenue and total costs. Our team of finance experts has experience and expertise in everything to do with sales tax.
Our Other Accounts Payable Services
As a leading AP service providing company, we also provide the following services -
- Batch preparation
- Document indexing
- Document storage and retrieval
- Receiving and processing incoming mail
- Audit and reconciliation of scanned invoices
- 100% availability of scanned invoices
Data Processing - Exception Management/Resolution
- Approval and exception routing
- The shortened month-end closing process
- Documented audit trail
Suspect Duplicate Analysis
- Manual and automated data entry
- Three-way database matching
- Electronic invoice processing
- Print and distribution of checks
- Secured maintenance of check stocks
- Online check proofing
- Return check handling
- Electronic payment handling
- Special invoice mail handling
Additional Accounts Payable Outsourcing Services
- Utility bill management
- Travel and expenses processing
- Tax reporting
- Supplier management
- Special projects reports
- Customer service
Our Accounts Payable Services Process
We are a leading provider of AP processing services and follow a well-defined and systematic process for delivery of our AP services, key steps of which are -
01. Invoice Receipt
At the first stage of Invoice Receipt, we will receive your hard copy and electronic invoices.
02. Image and Data Capture
All your documents will be stored as images and all the invoice images will be viewable.
03. Process and Route
In the Process and Route stage, the invoice documents are processed and are routed to the relevant customer executives for approval and a final resolution.
04. Disburse and Archive
The approved invoices will be uploaded to the customer's A/P system for payment through standard interfaces, on all accounting platforms. Once this is done, the invoices will be filed as "normal" in General Ledger. Since Flatworld also performs disbursements, the hard copies will be stored at our facility and the electronic images will be available online.
Our Finance and Accounting Portfolio
What Makes Us the Preferred Accounts Payable Outsourcing Company?
Evolving international financial guidelines and dynamic market conditions increase the complexity associated with accounts payable processes. We are a leading accounts payable company providing our clients with unique outsourcing benefits, which include:
Our efficient and accurate services ensure high quality. We have multi-level checks in place to ensure that all our deliverables are of the highest quality.
Committed to protecting your data, we use secure servers and platforms to access, process, and upload your financial data. We are one of the ISO-certified accounts payable services providers with a commitment to protecting your data.
We have swift response times and leverage the time-zone advantage to deliver timely services. This ensures all your bills and expenses are paid on time.
24/7 Customer Service
Our call center agents are available 24/7 to address your queries. We also provide a dedicated project manager to keep you updated on project developments.
We are compliant with all international regulations for finance and accounting. This assures our services are free of discrepancies and help you stay relevant.
24/7 Secure Web Access
We provide 24/7 web access to our online repository and web-based reporting system. This ensures you have easy access to your data and allows real-time tracking.
Our pricing structure is extremely reasonable and can fit any budget. You will always receive the highest quality services within your budget.
Additional Services You Can Benefit From
Track your finances, analyze your reports, and project your future profits with our proficient accounting services.
Ensure timely payments, identify and recover delayed payments, and improve cash flow with accounts receivable services.
Tax Preparation Services
Prepare tax documentation, organize your finances, and gear up for the tax filing season with our tax preparation services.
Manage your finances promptly, maintain clean books, and keep your books updated with our bookkeeping services.
Process and log accurate invoices to get paid on time for your services and products with our invoice processing services.
Save time and pay your taxes on time with our quick, accurate, and efficient payroll processing services.
Client Success Stories
Accounts Payable Services Provided
Flatworld developed a cash flow system for a customer to regulate the processing of the customer's transaction-related documents (invoice proof of delivery, bill of lading, etc.)
Billing Services for a Law Firm
A leading law firm was looking for a cost-effective and reliable billing service provider. Our team provided the services within a quick time.
Outsource Accounts Payable Services to Streamline Payments and Unlock Great Value
As a leading accounts payable company with over 19 years of industry experience, we provide exceptional services that help you eliminate errors and mitigate fraud. Our turnkey solutions help you streamline your payments, improve compliance, and enable value adds, such as optimized batch payments and dynamic discounting. As one of the preferred accounts payable services providers, our customized support enables you to:
- Screen duplicate payments
- Optimize operating costs and increase your working capital
- Transform your accounts payable process to minimize errors and discrepancies
- Create greater value for your business
Increase processing accuracy, eliminate payroll and overhead costs, and stabilize your financial system with our accounts payable outsourcing services.
Contact us for high quality services at minimal costs.