Accounts Payable Services
Optimize working capital, enable greater savings, and improve customer relationships with our accounts payable services
Are you able to optimize your operating costs and working capital? Struggling to transform your accounts payable process to create greater value for your business? Develop and maintain your relationships with vendors, determine potential cost-saving areas, and increase your organization's agility with our accounts payable services.
We are a leading accounts payable services company offering customized process automation for document management, transaction management, exception resolution, elimination of duplication, and disbursement-related services. Comply with regulatory policies and revolutionize your payment activities with our customized services.
Accounts Payable Services We Offer
Managing accounts payable processes requires the right bandwidth, automation software, and ample time, considering the complexity associated with it. We provide a comprehensive range of accounts payable outsourcing services including:
Matching Invoices with Purchase Orders
We help with things like comparing and linking a supplier invoice to the underlying data on which the total cost is based, i.e., a goods delivery receipt and purchase order or contract. This is usually complex and time-consuming, but our professionals can get this job done for you at high-quality.
Processing Purchase Orders
We process your purchase orders, right from creation through to order approval, dispatch, invoicing, delivery, and closure. We include quality checks, budget checks, contract management, and more.
Processing Debit Memos
We help with processing debit memos when, for example, a client has been undercharged due to a sales tax or pricing error. We create debit memo requests, remove billing blocks, execute billing, and perform system integration of debit memo processing.
Processing Standard Pricing Information
We can help with standard pricing information processing for any of your requirements.
Preparation and Processing of AR Aging Reports
We create custom and comprehensive accounts receivable (AR) aging reports that accurately list out all unpaid customer invoices as well as unused credit memos by date ranges. With our aging report, you can efficiently determine which customers haven't yet paid and taken appropriate action.
Processing of Monthly AP Ledgers
We provide expert and reliable processing of your monthly AP ledgers. Our team has successfully created numerous monthly AP ledgers for clients across the world.
Processing of Monthly Sales Tax
We can help you determine your monthly sales tax amount after considering various factors like total revenue and total costs. Our team of finance experts has experience and expertise in everything to do with sales tax.
Our Other Accounts Payable Services
As a leading AP service providing company, we also provide the following services -
Data Capture
Sorting
Batch preparation
Scanning
Document indexing
Document storage and retrieval
Receiving and processing incoming mail
Audit and reconciliation of scanned invoices
100% availability of scanned invoices
Data Processing - Exception Management/Resolution
Approval and exception routing
The shortened month-end closing process
Documented audit trail
Suspect Duplicate Analysis
Manual and automated data entry
Three-way database matching
Electronic invoice processing
Disbursement Services
Print and distribution of checks
Secured maintenance of check stocks
Online check proofing
Return check handling
Electronic payment handling
Special invoice mail handling
Additional Accounts Payable Outsourcing Services
Utility bill management
Travel and expenses processing
Tax reporting
Supplier management
Special projects reports
Customer service
Our Accounts Payable Services Process
We are a leading provider of AP processing services and follow a well-defined and systematic process for delivery of our AP services, key steps of which are -
Invoice Receipt
At the first stage of Invoice Receipt, we will receive your hard copy and electronic invoices.
Image and Data Capture
All your documents will be stored as images and all the invoice images will be viewable.
Process and Route
In the Process and Route stage, the invoice documents are processed and are routed to the relevant customer executives for approval and a final resolution.
Disburse and Archive
The approved invoices will be uploaded to the customer's A/P system for payment through standard interfaces, on all accounting platforms. Once this is done, the invoices will be filed as "normal" in General Ledger. Since Flatworld also performs disbursements, the hard copies will be stored at our facility and the electronic images will be available online.
What Makes Us the Preferred Accounts Payable Outsourcing Company?
Evolving international financial guidelines and dynamic market conditions increase the complexity associated with accounts payable processes. We are a leading accounts payable company providing our clients with unique outsourcing benefits, which include:
Matching Invoices with Purchase Orders
We help with things like comparing and linking a supplier invoice to the underlying data on which the total cost is based, i.e., a goods delivery receipt and purchase order or contract. This is usually complex and time-consuming, but our professionals can get this job done for you at high-quality.
Processing Purchase Orders
We process your purchase orders, right from creation through to order approval, dispatch, invoicing, delivery, and closure. We include quality checks, budget checks, contract management, and more.
Processing Debit Memos
We help with processing debit memos when, for example, a client has been undercharged due to a sales tax or pricing error. We create debit memo requests, remove billing blocks, execute billing, and perform system integration of debit memo processing.
Processing Standard Pricing Information
We can help with standard pricing information processing for any of your requirements.
Preparation and Processing of AR Aging Reports
We create custom and comprehensive accounts receivable (AR) aging reports that accurately list out all unpaid customer invoices as well as unused credit memos by date ranges. With our aging report, you can efficiently determine which customers haven't yet paid and taken appropriate action.
Processing of Monthly AP Ledgers
We provide expert and reliable processing of your monthly AP ledgers. Our team has successfully created numerous monthly AP ledgers for clients across the world.
Processing of Monthly Sales Tax
We can help you determine your monthly sales tax amount after considering various factors like total revenue and total costs. Our team of finance experts has experience and expertise in everything to do with sales tax.
Additional Services You Can Benefit From
Track your finances, analyze your reports, and project your future profits with our proficient accounting services.
Ensure timely payments, identify and recover delayed payments, and improve cash flow with accounts receivable services.
Tax Preparation Services
Prepare tax documentation, organize your finances, and gear up for the tax filing season with our tax preparation services.
Manage your finances promptly, maintain clean books, and keep your books updated with our bookkeeping services.
Process and log accurate invoices to get paid on time for your services and products with our invoice processing services.
Save time and pay your taxes on time with our quick, accurate, and efficient payroll processing services.
Client Success Stories
Accounts Payable Services Provided
Flatworld developed a cash flow system for a customer to regulate the processing of the customer's transaction-related documents (invoice proof of delivery, bill of lading, etc.)
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Billing Services for a Law Firm
A leading law firm was looking for a cost-effective and reliable billing service provider. Our team provided the services within a quick time.
Read More
Outsource Accounts Payable Services to Streamline Payments and Unlock Great Value
As a leading accounts payable company with over 20 years of industry experience, we provide exceptional services that help you eliminate errors and mitigate fraud. Our turnkey solutions help you streamline your payments, improve compliance, and enable value adds, such as optimized batch payments and dynamic discounting. As one of the preferred accounts payable services providers, our customized support enables you to:
Screen duplicate payments
Optimize operating costs and increase your working capital
Transform your accounts payable process to minimize errors and discrepancies
Create greater value for your business
Increase processing accuracy, eliminate payroll and overhead costs, and stabilize your financial system with our accounts payable outsourcing services.
Contact us for high quality services at minimal costs.
Contact Us
Our Customers
Philippines Finance and Accounting Services
Hire experienced and talented Filipino finance & accounting professionals & for your business
USA
Flatworld Solutions
116 Village Blvd, Suite 200, Princeton, NJ 08540
PHILIPPINES
Aeon Towers, J.P. Laurel Avenue, Bajada, Davao 8000
KSS Building, Buhangin Road Cor Olive Street, Davao City 8000