Accounts Payable Services

The committed professionals at Flatworld strive to effectively automate your organization’s processes of document management, transaction management, exception resolution, elimination of duplication and disbursement-related services, thereby revolutionizing your payment activities. Get the Flatworld advantage, to stay competitive in the financial market!

Contact us to automate your Accounts Payable services

How We Work

1

Invoice Receipt

2

Image and Data Capture

3

Process and Route

4

Disburse and Archive

At the first stage of Invoice Receipt, we will receive your hard copy and electronic invoices. In the second, Image and Data Capture stage all your documents will be stored as images and all the invoice images will be viewable. In the Process and Route stage, the invoice documents are processed and are routed to the relevant customer executives for approval and a final resolution. The fourth and final stage is the Disburse and Archive stage, when the approved invoices will be uploaded to the customer's A/P system for payment through standard interfaces, on all accounting platforms. Once this is done, the invoices will be filed as “normal” in the General Ledger. Since Flatworld also performs disbursements, the hard copies will be stored at our facility and the electronic images will be available online.

Our Accounts Payable Services

Data Capture

• Sorting
• Batch preparation
• Scanning
• Document indexing
• Document storage and retrieval
• Receiving and processing incoming mail
• Audit and reconciliation of scanned invoices
• 100% availability of scanned invoices

Data Processing – Exception Management/Resolution

• Approval and exception routing
• Shortened month-end closing process
• Documented audit trail

Suspect Duplicate Analysis

• Manual and automated data entry
• Three-way database matching
• Electronic invoice processing

Disbursement Services

• Print and distribution of checks
• Secured maintenance of check stocks
• Online check proofing
• Return check handling
• Electronic payment handling
• Special invoice mail handling

Other Accounts Payable Outsourcing Services

• Utility bill management
• Travel and expenses processing
• Tax reporting
• Supplier management
• Special projects reports
• Customer service

Flatworld offers professional, prompt and accurate Accounts Receivable services, Bookkeeping services and Tax Processing services.

Our Finance and Accounting Portfolio

Accounting

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Tax

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Bookkeeping

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AR

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The Flatworld Advantage

• Save on manpower and infrastructure
• Save on effort and time
• Sarbanes-Oxley compliance, which reduces discrepancies and increases financial control
• Improved business intelligence
• 24x7 secure web access to customers, ensuring financial control
• Online repository, ensuring easy access to data
• Reduced invoice discrepancies and disputes
• Strengthened Vendor relations
• Web-based reporting system, which allows real-time tracking
• Advanced workflow and imaging technology
• Flexibility to outsource all or part of the accounts payable business functions

Why Flatworld

• Adherence to industry best practices
• High security & total confidentiality of data
• 24x7 customer service
• Quick turnaround
• Cost-effective services
• Efficient and accurate services, which ensures high quality

Contact us for high quality services at minimal costs