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Accounts Payable Outsourcing

If you are still using in-house resources and manual AP processes, you are at a risk of experiencing a 30% error rate, causing delays, financial setbacks, and inaccuracies. Accounts Payable Outsourcing can help transform your payable process to maximize liquidity or boost vendor satisfaction. At Flatworld Solutions, we assess your current system for issues like manual invoice entry, process variability, and insufficient spend visibility. We follow standardized practices to cut exception rates, eliminate bottlenecks, and simplify operations.

Our tech-infused invoice processing, dynamic discounting, and real-time payment tracking convert outdated practices to modern efficiency. Our services boost transparency for better performance assessment and strategic improvements. We strengthen vendor relationships by ensuring timely payments and securing robust supply chain partnerships. Partnering with us means investing in an AP system that drives excellence and business success.

Transform your payables with our automated solutions. Contact us to enhance compliance, streamline transaction management, and expedite payment cycles.

Accounts Payable Services We Offer

Managing payable workflow requires adequate bandwidth, automation software, and significant resource allocation. With our expertise, we offer a comprehensive range of services including:

Invoice-to-PO Reconciliation

Invoice-to-PO Reconciliation

We use automated matching solutions to ensure seamless invoice alignment with purchase orders. It enhances vendor trust, reduces processing times, and optimizes reconciliation accuracy.

Purchase Order Management

Purchase Order Management

We deploy workflow automation and real-time tracking to streamline purchase order processes. We help boost procurement efficiency and ensure compliance with vendor agreements and internal controls.

Debit Memo Administration

Debit Memo Administration

Our system-driven approach allows us to manage debit memos with precision. It minimizes revenue leakage for our clients and enhances financial transparency.

Standard Pricing Data Management

Standard Pricing Data Management

We use data validation protocols and dynamic pricing analytics to maintain our pricing accuracy. It supports consistent revenue strategies and eliminates pricing errors across all sales channels.

AR Aging Report Generation

AR Aging Report Generation

Our analytics-driven reporting delivers precise AR aging insights. It enables us to perform effective credit control, accelerate cash flow optimization, and enhance debtor management strategies.

Monthly AP Ledger Management

Monthly AP Ledger Management

We integrate ERP systems to ensure accurate ledger maintenance, which enhances financial governance, reporting precision, and compliance with regulatory standards.

Sales Tax Compliance Processing

Sales Tax Compliance Processing

Our tax compliance solutions ensure we adhere to regulations and reduce audit risks. They facilitate seamless tax remittance through automated calculations and comprehensive reporting.

Our Other Accounts Payable Services

As a leading AP service providing company, we also provide the following services -

Data Capture

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Sorting

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Batch preparation

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Scanning

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Document indexing

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Document storage and retrieval

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Receiving and processing incoming mail

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Audit and reconciliation of scanned invoices

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100% availability of scanned invoices

Data Processing - Exception Management/Resolution

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Approval and exception routing

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The shortened month-end closing process

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Documented audit trail

Suspect Duplicate Analysis

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Manual and automated data entry

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Three-way database matching

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Electronic invoice processing

Disbursement Services

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Print and distribution of checks

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Secured maintenance of check stocks

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Online check proofing

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Return check handling

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Electronic payment handling

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Special invoice mail handling

Additional Accounts Payable Outsourcing Services

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Utility bill management

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Travel and expenses processing

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Tax reporting

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Supplier management

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Special projects reports

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Customer service

Enhance Your Accounts Payable Processes with Intelligent Data Capture

Our approach combines best-in-class accounts payable outsourcing processes with innovative automation to revolutionize your procure-to-pay process. We transform your accounts payable into a value-driven engine, enhancing vendor relationships and uncovering cost-saving opportunities. Our holistic approach boosts agility and ensures decisions are backed by insightful analytics.

1
Invoice Receipt

At this initial stage, we receive your hard copy and electronic invoices. We categorize and store these documents for further processing.

2
Intelligent Data Capture

Next, we automatically extract and digitize data from your invoices using optical character recognition (OCR) and machine learning (ML) algorithms. This step simplifies data entry and reduces errors, allowing your team to focus on strategic tasks.

3
Process and Route

In this stage, the processed invoice documents are routed to the relevant customer executives for approval and final resolution.

4
Workflow Automation

We streamline approval processes to ensure timely payment cycles, helping you avoid late fees and improve vendor relations.

5
Disburse and Archive

Approved invoices are uploaded to the customer's accounts payable system for payment through standard interfaces across all accounting platforms. Once processed, invoices are filed in the General Ledger. Hard copies are stored at our facility, while electronic images are available online.

6
Real-Time Analytics

Our best-in-class tools provide real-time visibility into critical areas such as cash flow management, empowering you with agile decision-making capabilities.

What Makes Us a Top Choice Among Accounts Payable Outsourcing Companies?

With 20+ years in the industry, we offer turnkey solutions that streamline payments, improve compliance, and add value through optimized batch payments and dynamic discounting. The benefits of partnering with us include:

Streamlined Invoice Matching

We use AI-driven systems to automate invoice matching with purchase orders and contracts. Our services reduce processing times and minimize manual intervention, ensuring faster and error-free reconciliation.

Adaptive Order Automation

Our end-to-end automation of order processes—including creation, approval, and closure—enhances transparency and accuracy. This may lead to up to a 30% improvement in our clients' procurement cycle efficiency.

Proactive Fraud Risk Mitigation

We use advanced analytics tools to identify discrepancies, reduce errors, and mitigate fraud risks by implementing robust controls, thus safeguarding your financial integrity.

Standard Pricing Optimization

Our advanced analytics enable real-time updates and validation of standard pricing information. It reduces pricing errors and supports consistent revenue strategies across diverse markets.

Comprehensive AR Aging Insights

We provide custom AR aging reports that offer actionable insights into receivables. We use detailed, date-range-specific data to help create better collection strategies and cash flow forecasting.

Improved Vendor Relationships

Our offshore experts leverage timely payment processing and enhanced communication to strengthen supplier partnerships. We reduce supply chain risks and ensure a steady procurement flow.

Additional Services You Can Benefit From

Accounting Services

Track your finances, analyze your reports, and project your future profits with our proficient accounting services.

Accounts Receivable Services

Ensure timely payments, identify and recover delayed payments, and improve cash flow with accounts receivable services.

Tax Preparation Services

Prepare tax documentation, organize your finances, and gear up for the tax filing season with our tax preparation services.

Bookkeeping Services

Manage your finances promptly, maintain clean books, and keep your books updated with our bookkeeping services.

Invoice Processing Services

Process and log accurate invoices to get paid on time for your services and products with our invoice processing services.

Payroll Processing Services

Save time and pay your taxes on time with our quick, accurate, and efficient payroll processing services.

Client Success Stories

Accounts Payable Services Provided

Flatworld developed a cash flow system for a customer to regulate the processing of the customer's transaction-related documents (invoice proof of delivery, bill of lading, etc.)

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Billing Services for a Law Firm

A leading law firm was looking for a cost-effective and reliable billing service provider. Our team provided the services within a quick time.

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Outsource Accounts Payable Scanning Solutions to Streamline Payments

Effectively managing accounts payable demands advanced tools and a skilled team. Our 200+ experts trained in U.S. GAAP and IFRS ensure precision, streamlining complex tasks with critical thinking and adaptability. By fostering a culture of innovation and establishing a Center of Excellence, we offer ongoing support and drive high-quality operations. Partner with us to transform your AP cycles and ensure a strategic financial advantage for your business.

Accounts Payable Scanning Solutions

FAQs

We incorporate best practices and advanced accounts payable audit software to mitigate risks. Our measures include strengthened internal controls for audit readiness and SOX compliance, a finance operating model that enforces segregation of duties, and automated approvals with built-in security controls. Also, AI-driven insights enhance continuous monitoring for proactive risk management.
Intelligent automation streamlines processes by eliminating bottlenecks caused by manual tasks. By integrating AI and machine learning, data entry, invoice matching, and approvals are accelerated, reducing processing times and freeing up your team for higher-value activities. Automation also enhances accuracy by minimizing human errors and ensures on-time, accurate payments that strengthen vendor relationships.
Automated systems add an extra layer of security to protect against fraudulent activities. Advanced analytics within these systems quickly detect anomalies, minimizing the risk of unauthorized transactions and safeguarding your organization’s funds.
Offshoring offers cost-effective solutions by accessing skilled finance and accounting professionals in regions with competitive labor costs. This approach optimizes staffing budgets without compromising expertise or service quality. Additionally, offshoring provides round-the-clock coverage, expediting invoice processing and approvals to accommodate global operations and urgent demands.
Working with teams across different time zones provides 24/7 workflows, shortening turnaround times and accommodating global operations and urgent demands. This ensures that invoice processing and approvals are consistently expedited, improving operational efficiency.
Offshoring allows you to quickly scale your accounts payable functions up or down in response to fluctuating business requirements due to seasonal trends or market changes. This strategy ensures agility and cost-efficiency, regardless of the circumstances.
By integrating intelligent automation with offshored AP services, organizations can achieve faster, more accurate payments. This cultivates goodwill among vendors and suppliers, and in an unpredictable supply chain environment, establishes a track record of prompt, error-free payments that strengthen business partnerships and support sustained growth.
Info Email

USA

Flatworld Solutions

116 Village Blvd, Suite 200, Princeton, NJ 08540


PHILIPPINES

Aeon Towers, J.P. Laurel Avenue, Bajada, Davao 8000

KSS Building, Buhangin Road Cor Olive Street, Davao City 8000


INDIA

Survey No.11, 3rd Floor, Indraprastha, Gubbi Cross, 81,

Hennur Bagalur Main Rd, Kuvempu Layout, Kothanur, Bengaluru, Karnataka 560077

Important Information: We are an offshore firm. All design calculations/permit drawings and submissions are required to comply with your country/region submission norms. Ensure that you have a Professional Engineer to advise and guide on these norms.

Important Note: For all CNC Services: You are required to provide accurate details of the shop floor, tool setup, machine availability and control systems. We base our calculations and drawings based on this input. We deal exclusively with(names of tools).

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