High-quality Document Digitization Services

Our document digitization services use advanced OCR capabilities to streamline data management, converting millions of hard copies into easily accessible digital formats.

Choose our trusted network of scanning, imaging, and processing centers to transform data workflows.

Managing paper-based information can lead to record mismanagement and hinder strategic decision-making. As a leading document digitization company, we address these issues through a comprehensive range of solutions. They empower data-sensitive organizations to transition seamlessly to a paperless environment, ensuring their valuable information is securely stored, retrieved, updated, cloned, shared, and accessed when needed.

We use Optical Character Recognition (OCR) and Intelligent Character Recognition (ICR) modes to ensure fast and accurate conversions. Our digital document services accommodate multiple and batch document scanning, facilitating digitization of large volumes of documents in a single process. This capability was demonstrated in a recent project where we efficiently digitized over 1,000 PDF files comprising more than 50,000 data pages.

Quality control is integral to our services. We employ post-scan image enhancement options such as deskew, despeckle, and crop image to ensure your digital documents are of the highest standard. Document storage and retrieval is streamlined with automatic file naming, auto filing, and indexing. We also support various export image formats including TIFF, PNG, JPG, BMP, and PDF, ensuring platform compatibility and maximizing the value of digitized documents. Additionally, our advanced Automatic Data Capture feature uses barcode and AI techniques to identify and capture valuable information from your documents, converting them into highly structured, searchable data.

Transform your business operations into a truly paperless and efficient system. Explore our services to digitize documents within 8-24h, save up to 60% costs, and achieve 99% accuracy.

Client Success Stories

Provided XML Conversion Services to an Academic Publisher in Record Time

The client, an academic publisher from Norway, contacted Flatworld Solutions for XML conversion services. We converted 100,000 pages into XML format within a short span of 3 months.

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Provided Cost-effective Data Extraction Services to Leading Management Consulting Firm

A management consulting firm based in New Zealand contacted Flatworld Solutions to create detailed business profiles of potential clients. We delivered over one hundred profiles/day and helped the client achieve cost efficiency.

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Document Digitization Services We Offer

Our data digitization services offer high-speed OCR/ICR scanning, automatic file naming and auto filing, support for multiple export image formats, and advanced data capture. These features provide a streamlined solution for transforming your physical documents into easily retrievable digital files.

• Document management

  

  Featuring centralized digital storage, sophisticated access controls, version tracking, and audit logs, this service enhances the security, organization, and accessibility of your digitized documents while promoting collaboration and regulatory compliance.

• Indexing and image tagging

  

  Our services employ advanced algorithms for precise tagging, support diverse metadata types for comprehensive indexing, utilize AI-powered automation to handle large-scale projects, and offer seamless platform integration, ensuring your digital documents are organized and readily retrievable.

• Forms processing services

  

  We employ intelligent form recognition, validation checks, multi-format support, and customizable output formats. These features streamline data extraction, enhance data accuracy, allow processing of diverse form types, and provide flexible data presentation.

• Transaction processing services

  

  We employ advanced data capture techniques, automated validation processes, secure data encryption, and seamless system integration, ensuring accurate, efficient, and secure processing of transactional data embedded in your document.

• Survey processing services

  

  As experts in data handling, we are proficient in managing large-scale survey processing. From digitizing paper surveys to extracting and analyzing data, our survey processing services deliver valuable insights, enabling data-driven decision-making for your organization.

Types of Documents We Digitize

As a data digitization services provider, we have state-of-the-art scanning equipment and skilled professionals. This allows us to digitize the following documents, preserving every detail and delivering digitized documents that meet the highest quality standards -

• Paper document

  We employ high-quality scanning technology and OCR software to digitize paper documents, converting them into searchable and editable digital formats while maintaining the integrity of the original content.

• Large format

  Our specialized large-format scanning equipment enables us to digitize oversized documents with precision and accuracy, capturing intricate details and preserving the original dimensions to deliver high-resolution digital reproductions.

• Microfilm and Microfiche

  Utilizing state-of-the-art microfilm and microfiche scanners, we convert microfilm and microfiche records into digital images, providing easy access and enhanced readability of historical or archived documents.

• Books

  With our non-destructive book scanning technology, we carefully digitize books while ensuring gentle handling to preserve the bindings and structure and produce clear and legible digital copies.

• Newspapers and Magazines

  Our advanced newspaper and magazine scanning solutions capture even the smallest text and images, transforming delicate publications into digital formats, making them easily accessible and searchable.

• Photo and Films

  Through high-resolution photo and film scanning, we bring images to life in digital form, ensuring color accuracy and image clarity while preserving precious memories and historical visual records.

• Technical manuals

  Our expertise in technical manual digitization involves capturing detailed graphics, illustrations, and text, and delivering digitized manuals that are user-friendly and optimized for electronic use.

• Aperture cards

  Using specialized aperture card scanners, we convert aperture cards into digital formats, providing convenient access and facilitating data retrieval for engineering and architectural projects.

Comprehensive Offshoring Solutions for Document Digitization

As a leading document digitization company, we harness advanced AI/ML, OCR/ICR technologies, and secure data encryption to deliver high-quality digitization at competitive prices. Our adherence to global standards, combined with cost-effectiveness, makes us an ideal choice for businesses seeking efficient offshoring solutions for their document digitization needs.

• Offshore Document Digitization

  With our advanced technology, secure practices, and competitive pricing, we deliver top-notch, cost-effective digitization solutions, making us your ideal partner in document digitization.

• Overseas Document Digitization

  Our robust digital infrastructure, adherence to global standards, and regional compliance make us locally relevant and globally competent as an overseas solutions provider.

• Remote Document Digitization

  Leveraging our remote capabilities such as cloud-based storage and secure VPN access, we provide seamless remote document digitization. These features enable secure access and management of your digitized documents from anywhere, anytime.

• Online Document Digitization

  Employing barcode, zonal OCR, and AI algorithms, we efficiently digitize documents; our intuitive, user-friendly interface allows for easy document management and retrieval.

Process We Follow for Document Digitization

Experience a seamless and efficient document digitization process with our comprehensive data digitization services. Our process is illustrated below -

Why Outsource Document Digitization Services to Us?

Cost reduction, faster turnaround, high accuracy, data security, and expertise are few factors that set us apart as a document digitization company -

• Cost reduction

  Our document digitization solutions are designed to deliver substantial cost savings of up to 40%. We optimize your budget and operational expenses without compromising on quality.

• Experience and Expertise

  Benefit from our 20 years of experience, where we have successfully provided digitization services to a diverse base of 500+ clients. Our 350+ data management experts handle large-scale digitization projects, guaranteeing error-free results.

• Quality and Accuracy

  We achieve high-quality, 99% accurate document digitization through advanced OCR technology, rigorous quality control checks, and data validation processes.

• Data security

  Our robust data security measures include a secure CISCO VPN Tunnel, Cisco® Intelligent switches, and Cisco® PIX® Firewall. They ensure comprehensive protection against unauthorized access.

• Data entry formats

  Our data entry experts are proficient in a wide range of input and output data entry formats, which equips them to offer seamless data conversion and compatibility with the specific requirements of global organizations.

• Scalability and Timely Delivery

  The cloud allows us to manage large volumes of digitized documents without the constraints of physical storage space. It also enables us to perform bulk processing and scanning simultaneously, speeding up digitization and reducing TAT to 8-24h.

• Technology and Tools

  Leveraging advanced AI/ML, high-resolution scanners, and OCR/ICR, we ensure high-quality digitization and accurate image and text recognition.

• Customer Support

  Our dedicated support team is available 24/7 to address client queries. We also have a robust ticketing system in place for tracking and managing customer requests efficiently.

Industries We Serve

We offer services tailored to your industry needs, enabling you to swiftly convert your physical documents into accessible digital formats. Our services ensure accurate conversion while maintaining the original format and layout, for industries ranging from healthcare to finance and education.

• Education

  

  We provide digitization services for educational institutions, transforming textbooks, research papers, and administrative documents into accessible digital formats.

• Federal Government

  

  We offer document digitization for federal government agencies, aiding in efficient data management, improved accessibility, and secure storage of sensitive documents.

• Finance

  

  We digitize financial documents such as invoices, tax forms, and transaction records, enabling financial institutions to streamline their operations and improve audit readiness.

• Historical

  

  We aid in the preservation of historical documents and artifacts through high-quality digitization, ensuring they can be shared and studied for generations to come.

• HR/Personnel

  

  We provide digitization services for insurance companies, transforming policy documents, claims forms, and customer records into digital formats for efficient processing.

• Legal & Corporate

  

  We offer document digitization to law firms and corporations, aiding in efficient data management, improved accessibility, and secure storage of legal documents.

• Media & Publishing

  

  We provide digitization services for media and publishing companies, transforming manuscripts, images, and other media into digital formats for easy distribution and archiving.

• Medical

  

  We digitize medical records and other healthcare documents, enabling healthcare providers to streamline their operations and improve patient care.

• State & Local Governments

  

  We offer document digitization for state and local government agencies, aiding in efficient data management, improved accessibility, and secure storage of sensitive documents.

• Utility Companies

  

  We provide digitization services for utility companies, transforming bills, maintenance records, and customer documents into digital formats, facilitating efficient operations and improved customer service.

• Hospitality

  

  We offer document digitization for the hospitality industry, converting guest records, booking forms, and operational documents into digital formats for easy access and improved service delivery.

Benefits of Our Document Digitization Services

We promote sustainability by reducing paper dependency, thus aligning with global environmental initiatives. We intend to foster better collaboration within teams as digital documents can be shared and accessed simultaneously by multiple users, regardless of geographic locations.

• Easy storage, retrieval, and editing

  A cloud-based document management system (DMS) provides unlimited storage for digitized documents, accessible from anywhere.

• Easy to duplicate

  We use automated backup systems that regularly create copies of all digitized documents. These systems run on a schedule, duplicating files without any manual intervention.

• Faster access

  Documents are indexed with relevant metadata and advanced search algorithms quickly find documents. Cloud technology allows instant access from anywhere

• Easy to transport and share

  Digital files can be easily transported and shared via email, cloud storage, or other digital transfer methods.

• Compatible with various forms of digitalized data transfer

  Our digitized documents can be shared via cloud platforms, allowing multi-user access and collaboration. File Transfer Protocol also facilitates transfer of large files or document batches.

Additional Services You Can Benefit From

Additional Resources

9 Key Advantages of OCR-based Data Entry

Unearth the transformative potential of OCR-based data entry through its 9 key advantages in our recent post.

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The Benefits of Outsourcing Data Entry Requirements

Learn how delegating your data entry requirements can optimize workflow, cut down expenses, and improve productivity in our write-up.

Read more

Outsource Document Digitization Services to Us

Our reputation for reliability and scalability ensures that we cater to your diverse business needs. We deliver tailored record digitization services that guarantee savings of up to 40% compared to in-house operations. We have 24/7 support and advanced software that ensures scalability, seamless operations, and timely delivery of digitized data. Our data security measures ensure zero data breaches or losses due to power, network, or server issues. Hence, you can rest assured about your data’s integrity and confidentiality.

We have professionals that not only ensure data integrity but also deliver high-quality and efficient digitization services. Experience easy accessibility with our systematic document management, empowering authorized personnel to retrieve and share files with ease. Choose us to streamline your processes, enhance productivity, and strengthen your digital transformation initiatives. Take the first step toward optimized data management by partnering with us today.